CAMPUS RESERVATIONS

Reserving an Academic Classroom

Academic classrooms are available for use by UGA departments, registered student organizations and governmental agencies. Please famiIarize yourself with the Classroom Usage Policies before submitting a request to reserve classrooms.

Requests are submitted through an on-line reservation system. Please allow us 5 business days to process your request. Requests for meetings or events requiring personnel (security, early building opening, etc.) should be submitted at least 12 business days prior to the event. Requests submitted after these time periods may be declined.

The earliest date requests will be accepted is as follows:

	Summer Semester 2008	Fall Semester 2008	Spring Semester 2009
UGA departments	2/13/2008	5/18/2008	10/08/2008
Registered student organizations	4/13/2008	7/18/2008	12/08/2008
Governmental agencies	one month prior to the date of the event	One month prior to the date of the event	One month prior to the date of the event

Instructions for using the On-Line
Classroom Reservation System

1. Once on Astra Schedule choose "Request Events" to begin a reservation request.

2. You will be prompted to provide information about your meeting/event. It is important you provide all the information requested. Missing information may prevent your request from being processed in a timely manner.

New customer
If your department or organization is not listed in the "Customer" drop down menu select "1 New Customer". In the "Contact" drop down menu select "New Contact". Your organization and contact information will be added to the system based on the contact information you provided earlier in the request process.

New contact
If your organization is listed in the "Customer" drop down menu but you are not listed as a "Contact" select another person in the organization. When your request is processed you will be added to the system based on the contact information you provided earlier in the request process.

3. After clicking "Continue" choose the meeting frequency or pattern which best describes your request. Fill in the appropriate dates and times for your meeting or event.

4. After clicking "Submit" review the meeting specifications you have created. If the information is correct click "Pick Rooms" and then "Describe a Room" (please do not choose "View All Rooms").

Describe a room
You will get a text box in which you can describe the type of room you need (please be as detailed as possible). Once you have finished your description click "Submit Event Request" and your request will be sent to Campus Reservations.